Job Title: Administrative Assistant

Department/Job Function: 64E / Administrative/Clerical

About Us: SGS Petroleum Service Corporation (PSC) is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. We are leaders in tankering barges, operating docks, switching railcars, operating warehouses, and loading and unloading tank cars and tank trucks with a variety of oil products and chemicals. We offer competitive wages, advancement opportunities, and industry-leading training and safety programs. Our excellent benefits package helps employees and their families maintain health, save money, and prepare for the future. At SGS PSC, we are a family-oriented company that fuels integrity, teamwork, and ambition. Our mission is to simply be the best at what we do and be recognized as the best.

Primary Responsibilities: Assists with all administrative duties for the Operations Manager and Maintenance Manager. Provides clerical support for duties related to field personnel on site.

Specific Responsibilities:

• Completes timesheets and payroll, enters data on Excel spreadsheets
• Compiles and completes month-end reports; prints and emails copies
• Enters vacation time and tracks vacation hours for each employee
• Payroll updates
• Orders equipment, supplies and PPE
• Tracks attendance, safety observations, training files
• Makes copies, send faxes, and types memos
• Quarterly reports and spreadsheets
• Updates PAR forms and sends to PAR mail box
• Tracks employees address and maintain personnel files
• Files weekly check sheets accordingly
• Complies with all policies on filling of medical and personal info
• Tracks milestones and sends updates to Baton Rouge/Pasadena
• Maintains administrative functions of various site computer software

Skills/Qualifications:

• Must be well versed in Microsoft Word, Excel and PowerPoint
• Ability to multitask and adhere to all procedures
• Good communication skills

Minimum Job Requirements: 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English.

Benefits: Key benefits and services offered (depending on eligibility) include affordable options for medical, dental, vision, life, and disability insurance; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; safety incentives and bonuses; and much more.

Reporting to: Operations Manager

Exempt or Non-Exempt: Non - Exempt

Hourly or Salary: Hourly

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

SGS Petroleum Service Corporation (PSC) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.