Job Title: Executive Administrative Assistant

About Us: SGS Petroleum Service Corporation (PSC) is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. We are leaders in tankering barges, operating docks, switching railcars, operating warehouses, and loading and unloading tank cars and tank trucks with a variety of oil products and chemicals. We offer competitive wages, advancement opportunities, and industry-leading training and safety programs. Our excellent benefits package helps employees and their families maintain health, save money, and prepare for the future. At SGS PSC, we are a family-oriented company that fuels integrity, teamwork, and ambition. Our mission is to simply be the best at what we do and be recognized as the best.

Primary Responsibilities: Provide direct administrative support to the Chief Operating Officer, Vice President of Operational Excellence and the Vice President of Business Development.

Specific Responsibilities:

• Provides direct administrative support to multiple organization executives.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Collects and analyzes information to create reports, spreadsheets, graphical data and presentations using Microsoft Word, Excel, PowerPoint and Visio.
• Completes analysis and generation of business development proposals, negotiations and contracts.
• Tracks new and existing vendor information.
• Maintains confidential data related to customers and operations.
• Processes expense reports in the Oracle system.
• Coordinates agendas and books facilities for internal meetings, customer meetings, conferences, teleconferences and travel.
• Participates in continuous improvements for the administrative role and the organization.
• Contributes to a team effort by accomplishing related results as needed.

Skills/Qualifications:

• Proficient in MS Office (Word, Excel, PowerPoint and Outlook).
• Strong organizational and time management skills.
• Ability to prioritize projects and multitask.
• High attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor and ability to maintain confidentiality.
• Self motivated and the ability to work independently.
• 3 – 5 years of experience preferred.

Minimum Job Requirements: 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English.

Benefits: Key benefits and services offered (depending on eligibility) include affordable options for medical, dental, vision, life, and disability insurance; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; safety incentives and bonuses; and much more.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

SGS Petroleum Service Corporation (PSC) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.