Job Title:  Administrative Assistant
 
Business Unit:  SGS Petroleum Service Corporation (PSC)
 
Department:  8900
 
Exempt or Non-Exempt:  Non-Exempt
 
Hourly or Salary:  Hourly
 
Primary Responsibilities:  Assists with all clerical duties for Plant Supervisor and Safety and Training Coordinator

Reporting to:  Plant Supervisor, SGS PSC
 
Specific Responsibilities:

• Completes information for time sheets and payroll; enters data on Excel spreadsheets
• Compiles and completes month-end reports; prints and emails copies
• Enters vacation time and tracks vacation hours for each employee
• Payroll updates
• Orders supplies and PPE
• Tracks attendance, safety observations, training files
• Makes copies, sends faxes, and types memos
• Quarterly reports and spreadsheets
• Updates Personnel Action Request (PAR) forms and sends to PAR mail box
• Tracks employees address and maintain personnel files
• Files weekly check sheets accordingly
• Complies with all policies on filling of medical and personal info
• Tracks milestones and sends updates to Baton Rouge office

   
Skills/Qualifications:
Must be well versed in Microsoft Word, Excel and PowerPoint.  Ability to multitask and adhere to all procedures.  Good communication skills.  Ability to lift up to 50 lbs. of force occasionally, and or 20 lbs. of force frequently to move objects.  Ability to stoop, kneel, crouch, reach, stand, walk, push, pull, lift, grasp, talk, hear and climb stairs daily.
 
About Us: SGS Petroleum Service Corporation is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. 
 
Job Benefits: affordable options for group, medical, dental, life, and disability insurance with company paying a portion of the premiums; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; safety incentives and bonuses; and much more. 
 
Job Requirements: 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability