Job Type:Clerical / Administrative
Regular or Temporary:Regular (employed indefinitely)

Job Title: Senior Administrative Assistant

Department/Job Function: Pasadena Office – 62E

About Us: SGS Petroleum Service Corporation (PSC) is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. We are leaders in tankering barges, operating docks, switching railcars, operating warehouses, and loading and unloading tank cars and tank trucks with a variety of oil products and chemicals. We offer competitive wages, advancement opportunities, and industry-leading training and safety programs. Our excellent benefits package helps employees and their families maintain health, save money, and prepare for the future. At SGS PSC, we are a family-oriented company that fuels integrity, teamwork, and ambition. Our mission is to simply be the best at what we do and be recognized as the best.

Primary Responsibilities: Reporting directly to the President, the Senior Executive Assistant provides executive support in a one-on-one working relationship. The position serves as the primary point of contact for internal and external contacts on all matters pertaining to the activities of the President. The Senior Executive Assistant also serves as a liaison to senior management and other teams and oversees special projects.

Specific Responsibilities:

  • Provides a broad variety of critical administrative support to the President, including the creation of presentations, spreadsheets, financial data and other documents; managing calendars and schedules, arranging travel plans and itineraries, and handling expense reports.
  • Interacts and communicates at all levels of the organization, working independently and with teams on special and ongoing projects, coordinating presentations and proposals, disseminating information and organizing events.
  • Prioritizes conflicting needs; handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Interacts and communicates with management, customers, office staff, family members and personal contacts in a professional and confidential manner.
  • Leads and coordinates office/building needs.
  • Maintains confidential information related to customers and the business.
  • Participates in continuous improvements for the administrative role and the organization.
  • Contributes to a team effort by accomplishing related results as needed.


  • High degree of flexibility, excellent interpersonal skills, and ability to work well with all levels of internal management and staff, outside customers and affiliates.
  • Continual attention to detail in establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Keen sense of discretion and judgment, professional demeanor and ability to maintain confidentiality.
  • Demonstrated poise, tact and diplomacy, and outstanding work ethic and moral standards.
  • Excellent communication skills with extreme attention to detail to include composing, typing and proofing.
  • Ability to be self-sufficient, work independently and with teams, make educated decisions and follow through on projects to successful completion.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and social media platforms. Experience with Oracle helpful.
  • Ability to lift up to 20 lbs. of force occasionally to move objects.

Minimum Job Requirements: Bachelor’s degree required. Minimum 8 years professional work experience, with at least 4 years in managerial/executive-level support position preferred. 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English.

Benefits: Key benefits and services offered (depending on eligibility) include affordable options for medical, dental, vision, life, and disability insurance; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; safety incentives and bonuses; and much more.

Reporting to: President

Exempt or Non-Exempt: Non-Exempt

Hourly or Salary: Hourly

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

SGS Petroleum Service Corporation (PSC) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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