Job Title:  Executive Assistant
 
Business Unit:  SGS Petroleum Service Corporation (PSC)
 
Department:  600
 
Exempt or Non-Exempt:  Non-Exempt
 
Hourly or Salary:  Salary
 
Primary Responsibilities:  Works closely with Senior VP, providing administrative support; reviewing & creating correspondence; bookkeeping & overseeing maintenance of office facilities. Work scope includes company business and also executive’s significant community service activities, primarily related to education, planning issues and the arts.

Reporting to:  Senior Vice President
 
Specific Responsibilities:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters, documents & emails; collecting and analyzing information; initiating communications.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Contributes to team effort by accomplishing related results as needed.
• Maintains bookkeeping for multiple properties.
• Maintains property by investigating and resolving maintenance issues.
• Maintains building systems by contracting for maintenance services; supervising repairs.

Skills/Qualifications:

• Proficient in MS Office, including Outlook, Word, Excel, PowerPoint.
• Knowledge of basic accounting principles.
• Strong attention to detail.
• Excellent interpersonal skills and professional demeanor.
• Strong organization and time management skills.
• Ability to prioritize projects and multitask.
• Excellent written and verbal communication skills.
• Highly self-motivated with the ability to work independently.

About Us: SGS Petroleum Service Corporation is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. 
 
Job Benefits: affordable options for group, medical, dental, life, and disability insurance with company paying a portion of the premiums; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; and much more. 
 
Job Requirements: 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English. 
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability