Job Title:  Administrative Assistant, Training and Contractor Qualification    

Department/Job Function:  Administration/Clerical

About Us:  SGS Petroleum Service Corporation (PSC) is a growing company with a proud tradition of excellence in providing product handling, operations, and logistics support at major oil refineries, chemical plants, and storage terminals in the United States and Canada. We are leaders in tankering barges, operating docks, switching railcars, operating warehouses, and loading and unloading tank cars and tank trucks with a variety of oil products and chemicals.  We offer competitive wages, advancement opportunities, and industry-leading training and safety programs.  Our excellent benefits package helps employees and their families maintain health, save money, and prepare for the future.  At SGS PSC, we are a family-oriented company that fuels integrity, teamwork, and ambition.  Our mission is to simply be the best at what we do and be recognized as the best.

Primary Responsibilities: Technical writer for the operational training department and administration of contractor qualification process

Specific Responsibilities: This role will require extensive technical writing to build and improve upon operational training material.  This will include procedure re-writes, re-organization of documents into specific formats, improving flow of material to enhance learning, and administering key tasks in a document management system.  Additionally, responsibilities will include s/he will also adminster the Pre-Qualification Form (PQF) process, requiring coordination with multiple internal departments (Safety, Contracts Management, Operations, etc.) to compile and maintain accurate company statistics and information.  The employee responsible for maintaining this data will proactively monitor various customer and third-party qualification websites, determine the appropriate response for each PQF based on the customer relationship, and ensure that PSC profiles are kept up-to-date and compliant with customer requirements.  S/he will also interface with customers and third-party administrators, responding to requests for information and resolving potential issues.

Skills/Qualifications:

Minimum Job Requirements: 18 years or older and legally able to work in the U.S.; stable work history with good references from past employers; pass a drug screen, physical, and background check; and speak fluent English. 

Benefits:  Key benefits and services offered (depending on eligibility) include affordable options for medical, dental, vision, life, and disability insurance; matching 401(k) plan; employee discounts; industry-leading training and leadership development programs; paid sick leave, vacations, and holidays; safety incentives and bonuses; and much more. 

Reporting to:  Director, Operational Excellence

Exempt or Non-Exempt:  Non-Exempt

Hourly or Salary:  Salary

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

 

SGS Petroleum Service Corporation (PSC) is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.