HR Compliance Administrative Assistant (DER)
Pasadena, TX

Job Summary: We are looking for an HR Compliance Administrative Assistant / Designated Employer Representative (DER) to join our fun, energetic HR team in our Pasadena Corporate office. This position serves as a primary point of contact for our field leadership team, HSE group, HR, and clinic providers to ensure employees are compliant with our Drug and Alcohol programs. The ideal candidate would have administrative experience working in an industrial environment with knowledge of OSHA regulations, DISA, and company drug screening programs.

Work Schedule: Monday - Friday 8:00 am - 4:30 pm (flex schedule)

Job Duties & Responsibilities:

• Executes the company drug, alcohol and physical testing program in coordination with various clinics, customers, test laboratories and third-party consortiums.
• Tracks deadlines and results to meet pre-employment, periodic, random, post-accident testing requirements.
• Regularly work with different groups within Petroleum Service Corporation, such as the Health, Safety and Environmental (HSE) and Human Resources department, to proactively communicate upcoming tests and results for specific employees.
• Upon request, demonstrate compliance with any customer requirements and employees.
• Establish and maintain strong working relationship with various clinics in network to facilitate efficient processing of company employees.
• Reconciles invoices against services provided by multiple vendors and locations.
• Audit invoices for compliance and accuracy.
• Implements and practices continuous improvements to any processes related to the compliance and business administrative functions.
• Conducts self in an appropriate manner as a representative of Petroleum Service Corporation, working effectively in a diverse work environment.
• Audits, tracks, and files away all drug and medical results in databases
• All other job-related duties as assigned

• Progressively responsible administrative experience in a fast-paced environment.
• Proficient in Microsoft Word processing, Microsoft Excel spreadsheets, and database systems.
• A good understanding of OSHA regulations as they pertain to industrial hygiene and occupational health is desired.
• Ability to manage workload effectively including plan, coordinate, organize, prioritize, and handle multiple tasks.
• Ability to communicate through written and verbal correspondence.
• Ability to use good judgment to make decisions.
• Highly detail oriented.
• Ability to maintain confidentiality.
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check
• Speak fluent English
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

Why join the PSC team?

• As the leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers, Petroleum Service Corporation offers plant jobs with great earning potential and advancement opportunities.
• We’ve been in business since 1952 and have a strong reputation for quality service, safety, and environmental protection.
• Our employees are our #1 asset, and we invest considerable time and resources to train them well, keep them safe, and provide them with opportunities to gain valuable industry experience.
• The work we do makes a huge impact in our nation’s economy. Check out our videos at petroleumservice.com/videos to learn more.
• Hear what some of our employees have to say about working for us at petroleumservice.com/testimonials

Employee Benefits:

• A variety of medical insurance options with the company paying a portion of the premiums, as well as affordable plans for dental, vision, accident, and critical illness coverage for employees and their families
• Company-paid life insurance and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Holidays, sick leave, and vacation benefits vary by work group and job classification
• As a member of the SGS global family, our employees are eligible for group purchasing discounts for new auto purchases, homeowners’ and auto insurance coverage, and cell phone service.
• Safety incentives and bonuses
• Industry-leading training and development programs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

Petroleum Service Corporation, an SGS company, is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.